Connecting you to Administration jobs in Calgary, Alberta.
About Staffing® is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.
We have partnered with a well-established, non-profit organization specializing in the Energy/Oil and Gas industry to support them in finding their newest addition to their team: Operations/Office Administrator.
Job ID: 43165
Job Type: Direct Hire
Category: Administration
Location: Calgary, Alberta
Work Model: Fully in-office
Our dynamic and highly regarded client is seeking an Operations/Office Administrator to join their growing team and become the heartbeat of a busy, membership-based not-for-profit organization within the energy and oil and gas sector, located in downtown Calgary.
Providing key administrative support to both office staff and members, the ideal candidate is someone with exceptional interpersonal skills who genuinely enjoys helping others and thrives in a role where no two days look exactly the same.
As the go-to person for the office, this individual will be a proactive problem solver with a natural ability to anticipate needs, keep things running smoothly, and contribute positively within a close-knit team. They will also play an important role in bringing people together through event coordination and planning, making previous experience organizing events a strong asset.
If you’re someone who takes initiative, enjoys wearing many hats, and is excited by the opportunity to learn, collaborate, and make a meaningful impact, we’d love to hear from you!
Duties and Responsibilities:
The key job functions are:
- Provide a warm and professional first impression by welcoming visitors to the office and directing them appropriately
- Maintain a clean, organized, and inviting reception and meeting room environment to ensure a positive experience for staff and guests
- Coordinate catering arrangements for meetings, events, and special functions as required
- Manage the ordering and inventory of office supplies to ensure the office remains well-stocked and running efficiently
- Assist with basic financial administration, including bank deposits, invoice reconciliations, receiving and tracking payments, and monitoring the general inbox
- Oversee incoming and outgoing mail, courier coordination, filing, photocopying, shredding, document archiving, and other day-to-day office administration tasks
- Process membership applications, renewals, and terminations with a high degree of accuracy and professionalism
- Create, maintain, and update membership records and files as needed
- Support event planning and coordination, including catering logistics, menu selection, name tags and attendee materials, company swag, handouts, and event preparation
- Provide general administrative support to staff and members, lending a hand wherever needed to keep operations running smoothly
- Take on additional projects and responsibilities as required in support of the team and organization
Education:
- High school diploma or equivalent required
- Post-secondary education in administration, business, office management, or a related field is considered an asset
Qualifications:
- Willingness and ability to work fully onsite in a downtown Calgary office environment
Experience:
- Minimum of 2+ years of administrative experience required
- Previous experience supporting or coordinating events is strongly preferred
- Experience within a related industry or not-for-profit environment is considered an asset
Skills:
- Exceptional customer service and interpersonal skills, with the ability to build positive relationships with staff, members, and guests
- Strong ability to prioritize competing demands and adapt to shifting priorities with ease
- Self-motivated, proactive, and comfortable working independently while contributing to a collaborative team environment
- Supportive, approachable, and service-oriented mindset
- Exceptional attention to detail with strong organizational and time management abilities
- Ability to thrive in a fast-paced environment while maintaining accuracy and professionalism
- Calm, composed, and solutions-focused under pressure
- Resourceful, adaptable, and eager to take initiative when challenges arise
Base Salary: $50,000 – $60,000 per year
- Salary based on experience and qualifications
- Benefits package included
Work Hours:
- Monday to Friday
- 8:00am – 4:30pm (Monday – Thursday)
- 8:00am – 4:00pm (Friday)
Additional Notes:
- This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
- All applicants must be authorized to work in Canada to be considered for employment.
About Staffing® recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.
The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on.
We are constantly posting administration jobs so check back with us regularly.
For FAQs, stop by our job seeker page.
Please reference Job ID: 43165 in your application.